Assessment Wise
Schedule Wise
Train Wise
Enroll Wise

AI Childcare Management SoftwareChildWiseIt's not just software. This is your assistant director.

ChildWise handles enrollment, paperwork, compliance, staff training, and scheduling — everything you'd hand an assistant director, at one software price.

Book a DemoSee how it works

Built by a center owner  •  Founder pricing

ChildWise AI

Six things happening in your center right now — none of them requiring you

Most software waits for you to act. ChildWise AI runs underneath everything — watching, building, guiding, and catching — while you lead.

01
📅
Built your schedule before Monday arrived

Parents submitted their drop-off and pickup times. ChildWise built a fully compliant staff schedule — right ratios, zero overtime — and left it on your desk to confirm.

Auto Scheduling
02
🤖
Answered your teacher's question — and taught her something

A teacher asked how to handle a child's emotional outburst. AI answered her — and linked directly to the training module that covers it. She's already enrolled.

AI Assistant
03
🏠
Onboarded a new family — without the director sending a single email

A waitlisted family accepted their spot. ChildWise instantly sent a pre-filled intake form, document checklist, and start-date timeline — and is tracking every missing form so you don't have to.

Enrollment Intake
04
👁️
Drafted Lila's developmental observation from a photo

Her teacher snapped a photo during block play and left a voice note. AI drafted the observation, suggested four developmental milestones, and is waiting for the teacher to review and confirm.

AI Observations
05
📈
Flagged an enrollment gap — six weeks before it hits revenue

Three Toddler Room families are predicted to age out by May. ChildWise surfaced three waitlisted families that match perfectly and suggested you reach out this week.

Predictive Enrollment
06
⚠️
Caught that Ms. Davis is 2 hours short of her required annual CEUs

Her renewal is in 23 days. ChildWise caught it, identified the right course, and queued it for her — before you knew there was anything to worry about.

Training Compliance

All six happened today. In every center running ChildWise.
Without a single director lifting a finger.

This is what an intelligent operating system looks like.

The only platform of its kind

One price. A whole front office.

Most programs pay three companies to do one job — one for software, one for curriculum, one for staff training. $240+/month, the usual way. We know, because we run centers and used to pay those bills too. ChildWise is all of it, in one place, for one price — with an assistant director's worth of work built in.

What most directors pay today
🖥️
Center Management Software
Scheduling, billing, attendance
~$120/mo
🎓
Separate CEU Training Platform
Teaching Strategies, etc.
~$80/mo
📋
Compliance Tracking
Spreadsheets or bolt-on tools
~$40/mo
😫
Manual Scheduling Time
Director hours every week
Priceless
Total monthly cost
$240+/mo — and still incomplete
→
Replace
it all
With ChildWise
ChildWiseALL-IN-ONE
Center management — scheduling, billing, attendance, messaging
AI staff assistant — answers questions, links to training instantly
CEU training catalog — built in, no separate subscription
CDA credential pathway — included
Automatic CEU compliance tracking — zero manual logging
AI observations, predictive enrollment, incident reporting
$99/moFounder Pricing
$79.99/mo
for first 12 months, then $99/mo
You save
$160+/mo
No other childcare platform includes the full CEU training catalog.
ChildWise is the only one.
And the only one where your AI assistant links directly to that training the moment a teacher needs it.
The honest truth

What running a childcare center
actually looks like — before and after ChildWise

Directors who switch tell us the same thing: they didn't realize how much time they were losing until it came back.

Before ChildWise
😩
Sunday nights rebuilding the scheduleCalling staff, checking availability, manually balancing ratios — every single week. Hoping nobody calls out Monday morning.
📋
Paperwork that never endsIncident reports on paper, attendance in binders, billing in spreadsheets. One licensing inspector and you're scrambling for hours.
😰
Dreading the licensing auditYou think your staff training hours are current. You think. But you're not certain — and that uncertainty costs you sleep.
🌀
Reacting to everythingA spot opens and you don't know until a family leaves. An enrollment gap hits your revenue before you even saw it coming.
💔
Barely time for the childrenYou became a director because you love this work. But most days you barely step foot in a classroom — you're buried in administration.
After ChildWise
✅
Schedule built before Monday arrivesParents submit their times. ChildWise builds the schedule automatically — compliant, optimized, ready. You confirm in five minutes.
⚡
Everything documented, instantlyIncident reports, attendance, billing, observations — digital, searchable, audit-ready. An inspector walks in and you open a laptop.
🛡️
Audits you actually look forward toEvery training hour tracked. Every certification current. AI alerts you weeks before anything lapses. You walk in confident.
📈
Ahead of enrollment shifts — alwaysAI predicts openings weeks out, surfaces waitlisted families, and helps you plan staffing before the gap ever hits your revenue.
❤️
Back in the classroom where you belongWith scheduling, compliance, and paperwork handled, your time goes back to the children and staff who need you.

The work you do is too important
to be buried under the work you do to do it.

Book a Demo →See How It Works
Game-Changing Feature

No more Sunday nights rebuilding next week's schedule

Your assistant director builds next week's schedule around ratios, time off, and your rules — before you've finished your coffee. You review and confirm in minutes. That's it.

👨‍👩‍👧
Parents drive the schedule
Families submit weekly times through the parent app — ChildWise does the rest. No phone calls, no guessing.
⚡
AI builds, you approve in minutes
Instant schedule generation accounting for qualifications, state ratios, overtime rules, and staff availability.
📋
Always ratio-compliant
ChildWise knows your state's child-to-staff ratio rules. Every schedule is compliant before it reaches your desk.
Book a DemoSee How It Works
📅 Week of March 3 — Sunny Sprouts
Auto-generated
Mon
Tue
Wed
Thu
Fri
Ms. Johnson
7–3
7–3
OFF
7–3
7–3
Mr. Torres
11–6
11–6
11–6
11–6
OFF
Ms. Davis
OFF
7–3
7–3
7–3
7–3
Ms. Lee
2–6
2–6
2–6
Confirm?
2–6
Mr. Kim
Confirm?
8–4
8–4
8–4
8–4
Auto-generated2 need confirm
📊
All rooms: ratio compliant
Butterfly 1:4 · Rainbow 1:5 · Sunshine 1:6 — within state limits
✅
AI-Powered Intelligence

Your staff shouldn't have to wonder. Now they don't have to.

Licensing question at 6:45am? Your assistant director answers from your own state's handbook — and points each teacher to the exact training they need. The whole center runs with less second-guessing and more confidence.

1
Ask anything, get instant training
Teachers ask a question — handling a tantrum, developmental delays, a safety scenario — and AI answers with guidance and links directly to the exact training module in ChildWise Learning that covers it.
2
Licensing compliance on autopilot
ChildWise tracks every staff member's training hours against your state's licensing requirements and alerts directors weeks before renewals fall short — never face an audit unprepared.
3
Proactive center monitoring
AI watches your entire center — flagging expiring certifications, low ratios, billing issues, and attendance anomalies before they become problems a director has to manage in crisis mode.
Book a DemoSee How It Works
🤖
ChildWise AI Assistant
Watching your center · Always on
"Which staff need training hours before their license renewal?"
3 staff members have upcoming renewals:

• Ms. Johnson — needs 4 CEU hrs by Apr 15
• Mr. Torres — needs 6 CEU hrs by May 1
• Ms. Davis — needs 2 CEU hrs by Mar 28

I've matched each person to the right courses:🎓  Child Development Foundations · 3 hrs🎓  Safety & Emergency Protocols · 2 hrs
"What should I do if a child is showing signs of separation anxiety?"
Brief, warm goodbyes with a predictable routine work best — consistency reduces anxiety quickly.

🎓  Supporting Emotional Wellbeing (Ages 2–5) · 1.5 hrs — CDA Unit 6
⚠️
Ms. Davis renewal in 23 days. Auto-enrolled in recommended course. Your approval needed.
Teachers Will Love This

Teachers should be watching children — not writing about them

Your assistant director matches every observation to your state's learning benchmarks and builds each child's portfolio automatically — the teacher just reviews and confirms. The documentation gets done. The teacher stays present.

📸
Photo or voice note → draft observation
Snap a photo or leave a quick voice memo while the moment is fresh. AI generates a draft observation for the teacher to review — saving the time of writing from scratch while keeping the teacher's professional judgment front and center.
🎯
Milestone suggestions — teacher confirms
AI suggests developmental milestone connections across cognitive, social-emotional, language, and motor domains. Teachers review every suggestion and confirm or adjust — the final record always reflects their expertise, not just the algorithm.
✏️
Edit, refine, then save
The AI draft is a starting point, not the final word. Teachers edit freely, add context only they would know, and approve the observation before it's added to the child's record or shared with families.
👨‍👩‍👧
Share meaningful moments with families
Once a teacher approves an observation, send it to families with one tap. Parents receive rich developmental context alongside the photo — not just a snapshot, but a window into their child's growth.
Book a DemoSee How It Works
👁️
AI Observation — Butterfly Room
Ms. Johnson · March 5, 10:24am
● Live
👧
👦
👧
AI analyzing…
🎙️ Voice note · 0:14
AI Draft — Pending Your Review
Lila (3y 4m) appeared engaged in cooperative block play, negotiating placement with peers and demonstrating color-sorting behavior. Maintained focus for an extended period and used verbal direction to coordinate with classmates. — Edit freely before saving
📍 Suggested Milestone Matches — Confirm or Adjust
Cooperative play with peers (Social-Emotional 3–4yr)
✓ Confirmed
Sustained attention 10+ min (Cognitive)
Review →
Color recognition & sorting (Cognitive)
✓ Confirmed
Verbal direction with peers (Language 3yr)
Review →
2 of 4 milestones confirmed · Teacher approval required before saving
🎓 CEU Training Included

Never walk into a licensing audit wondering if your staff hours are current

Every teacher's CE hours, tracked and current — with the full training catalog included. No third vendor, no third bill. Directors get alerts weeks before anything lapses, and staff can earn a CDA credential without ever leaving your platform.

🏆
CDA Credential Pathway Available
The full CEU training catalog included — in the final stage of IACET accreditation — with modules that count toward the Child Development Associate, the gold standard in early childhood education
AI-linked answers — Staff get answers to childcare questions with direct links to the exact training module, automatically logged for compliance.
Auto compliance tracking — Every CEU hour syncs to staff profiles in real time. Licensing audits become a formality, not a panic.
CDA pathway courses — Modules that build toward the Child Development Associate credential — motivating staff to grow their careers at your center.
Proactive renewal alerts — Directors are notified weeks before a staff member's hours fall short — never the morning of their renewal.
Single sign-on — Staff access ChildWise Learning directly through ChildWise. One platform, one login, zero friction.
Explore ChildWise Learning →View CDA Pathway
ChildWise LearningLIVE
childwiselearning.com
🏆 CDA Pathway — Ms. Johnson
🧒
Child Development Milestones
3.0 CEU hrs · CDA Unit 1
✓ Complete
🚨
Health, Safety & Nutrition
2.5 CEU hrs · CDA Unit 2
72%
🌱
Nurturing Early Literacy
2.0 CEU hrs · CDA Unit 3
Not started
🤝
Family & Community Relations
1.5 CEU hrs · CDA Unit 4
✓ Complete
Staff Compliance — March 2026
Ms. Johnson
18 / 20 hrs · renewal Apr 15
2 hrs needed
Mr. Torres
20 / 20 hrs · renewal May 1
✓ Complete
Ms. Davis
8 / 10 hrs · renewal Mar 28
⚠ Urgent
📊
Team compliance this quarter
9 of 12 staff fully current · 3 need hours
75%
Predictive Intelligence

Stop finding out about enrollment gaps after they hit your revenue

Your assistant director sees open spots before they exist — aging-out families, seasonal dips, schedule changes — so you never leave a seat, or the revenue behind it, empty.

ChildWise Enrollment Overview showing real-time capacity tracking, predictive enrollment projections, and attendance charts across all classrooms
📅
Forecast openings before they happen
AI identifies aging-out timelines and schedule changes to predict when spots will open weeks ahead.
👥
Smart waitlist matching
Automatically ranks and notifies waitlisted families based on predicted openings, age group, and schedule fit.
💰
Revenue & staffing forecasts
Enrollment projections feed into revenue and staffing models — giving directors a clear picture months ahead.
Book a DemoSee How It Works
Complete platform

Everything else your center needs — included

Every core tool that runs a childcare center, in every ChildWise plan.

👶
Child & Family Management

Complete profiles, medical records, authorized pickups, and family communication in one place.

✅
Attendance Tracking

Digital check-in, real-time rosters, absence alerts, and licensing-ready attendance reports.

💳
Billing & Invoicing

Automated tuition, subsidy management, online payments, and late fees — zero paperwork.

💬
Parent Messaging

Secure in-app messaging, daily reports, photo sharing, and emergency alerts.

🚨
Incident Reporting

Digital reports with photos, parent notifications, and a full audit trail for inspectors.

👥
Ratio Management

Real-time ratio monitoring with alerts before any classroom goes out of compliance.

📊
Reports & Analytics

Director dashboards, licensing reports, and financial summaries ready in seconds.

🔒
HIPAA-Compliant Security

End-to-end encryption, role-based access, and SOC 2 compliance protecting every child record.

Getting started

Up and running in days

Hiring an assistant director takes months. This one starts today — we handle the migration so your team gets back to children faster.

1
Import your data

Bring children, families, and staff from your current system. We handle the migration.

2
Configure your center

Set up classrooms, ratios, billing schedules, and your state's licensing requirements.

3
Invite your team

Add directors, teachers, and office staff with role-based permissions in minutes.

4
Let ChildWise run

Schedules build themselves, training tracks itself, AI keeps watch. You just lead.

Simple pricing

One plan. Everything included.

No tiers, no hidden fees — every center gets the full ChildWise platform.

Founder PricingSave $19/mo for your first 12 months
FOUNDER PRICING
$99/moSAVE $19/MO
$79.99/mo

for your first 12 months, then $99/mo

The complete ChildWise platform — AI scheduling, built-in CEU training, observations, predictive enrollment, and everything you need to run your center.

  • Unlimited children
  • Child & family management
  • Attendance tracking
  • Billing & invoicing
  • Parent messaging
  • Incident reporting
  • Unlimited staff accounts
  • AI auto-scheduling
  • AI assistant & training links
  • Predictive enrollment AI
  • ChildWise Learning + CDA pathway
  • Licensing compliance tracker
  • Multi-site management
  • Priority phone support
Book a Demo

No long-term contracts · Cancel anytime · Founder pricing locks in for 12 months

Questions, answered

Childcare management software FAQ

Everything directors ask before switching to ChildWise — pricing, compliance, security, and how it compares to Brightwheel and Procare.

What does "this is your assistant director" mean?

ChildWise does the work you'd hire an assistant director for: enrollment paperwork start to finish, staff scheduling that respects ratios and time off, licensing and compliance answers from your state's handbook, CE training for every teacher, observations matched to state benchmarks, and enrollment forecasting. It's a full childcare management platform — priced like software, working like staff.

What is ChildWise?

ChildWise is an AI-powered childcare management software that runs the entire operations of a childcare center — auto-generating staff schedules, tracking licensing and CEU training, drafting child observations from photos and voice notes, forecasting enrollment, and handling billing and parent communication in one connected platform.

How much does childcare management software like ChildWise cost?

ChildWise is a flat $99 per month per center with all features included. New centers get launch pricing of $79.99 per month for the first 12 months — with no per-child fees, no contracts, and no hidden add-ons.

Does ChildWise replace Brightwheel, Procare, or Lillio?

Yes. ChildWise consolidates the features that childcare centers normally pay for across Brightwheel, Procare, Lillio, scheduling tools, and training providers into a single platform — at a lower total cost and with AI built into every workflow.

Is ChildWise compliant with state childcare licensing requirements?

Yes. ChildWise tracks every staff member's training hours, CDA progress, and certification expirations against your state's licensing rules and alerts directors weeks before anything lapses. The auto scheduler also enforces state child-to-staff ratios for every shift it generates.

Can ChildWise generate staff schedules automatically?

Yes. Parents submit weekly drop-off and pickup times through the parent app, and ChildWise's AI scheduler builds a fully ratio-compliant, overtime-aware staff schedule in seconds. Directors review and confirm in minutes instead of spending Sunday nights rebuilding schedules by hand.

How does ChildWise help with CDA and CEU training?

ChildWise integrates with ChildWise Learning, our CEU and CDA training platform (in the final stage of IACET accreditation). The AI assistant matches each staff member to the exact courses they need to meet upcoming licensing renewals and auto-enrolls them with director approval.

Does ChildWise work for in-home daycares or only large centers?

Both. ChildWise is built for childcare centers, preschools, and in-home daycare providers. The same flat pricing applies whether you serve 8 children or 200.

Is my data and the children's data secure?

Yes. ChildWise uses TLS encryption in transit, encryption at rest, hashed and salted passwords and PINs, role-based access controls, and audit logging. We never sell data, never use child data for advertising, and follow strict data retention policies. Full details are on our privacy page.

How long does it take to set up ChildWise?

Most centers are fully onboarded in under a week. Our team migrates your existing staff, child, and family records, configures your state's compliance rules, and trains directors and teachers on the platform.

Do parents need to download an app?

Parents can use a mobile app or a browser link — whichever they prefer. Both options support submitting weekly schedules, receiving observations and photos, viewing invoices, and messaging the center.

Still have questions? Our team will walk you through everything in a 30-minute live demo.

Book a Demo →
You deserve this

Stop doing two jobs.

You didn't open a program to push paperwork. Thirty minutes, your real questions, live product — no slides.

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Founder pricing · Free onboarding · Free data migration